Skip to Primary Navigation Skip to Site Navigation Skip to Main Content All 3M.com Site Map

Local Pre-Assignment Requirement


 

Verifying Identity

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you verified the identity of the individual by sight of an original passport or an official EU National Identity Card?’

Seller will retain a copy of the original document and make available to 3M upon request.

Right to Work

Seller is required to verify the eligibility of the Contingent Worker to work in the UK. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you verified the individual’s Right to Work as stipulated by the UK Border Agency?’

Seller will retain a copy of the original document and make available to 3M upon request.

Verifying Residency

Seller is required to verify the residential address of the Contingent Worker. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you verified the residency of the individual by sight of an original utility bill or bank statement?’

Seller will retain a copy of the original document and make available to 3M upon request.

Unspent Criminal Records

This refers to a Contingent Worker’s criminal record that has not yet expired. 3M may still offer the vacancy to the Contingent Worker, unless their unspent criminal record has a specific impact on the position they have applied for. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you asked the individual in writing if they have an unspent criminal record?’

Seller will retain the original document and make available to 3M upon request.

Verification of Driver’s License

Subject only to positions where the successful Contingent Worker must provide evidence of a valid driving license. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you had sight of the individual's original driver's licence and is it valid for use in the UK?’

Seller will retain a copy of the original document and make available to 3M upon request.

Home Office Checks

A specific Pre-Assignment Requirement for only one of 3M UK sites. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Has the individual completed the Baseline Standard Verification Record (BSVR) and have the original supporting documents been collated and submitted back to 3M?’

Seller will retain a copy of the original documents and make available to 3M upon request.

Agency Worker Regulation: Contingent Worker Type

Supplier is responsible for identifying if a Contingent Worker is classified as an Agency Worker. If yes, then the Contingent Worker is entitled to AWR parity after qualifying period. Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you notified 3M of the Individual's Worker Type (ie Swedish Derogation, Agency Worker, Limited Company or Umbrella Company)?’

Contingent Workforce Policies

Suppliers are responsible to review the following Contingent Workforce Policies with the contingent worker:

  • 3M in the United Kingdom: Anti-Bribery Policy
  • 3M Policies on Computer Usage and Passwords
  • Business Conduct at 3M
  • Social Media Guidance, 3M UK and Ireland
  • Health Surveillance and Medical Records Management policy
  • Mobile Phone Policy

Seller must be able to positively answer the following Pre-Assignment Requirement checklist questions:

Seller will retain the original document and make available to 3M upon request.

Integrity Assessment

Following the introduction of new Anti-bribery legislation in the UK, 3M have an obligation to show that as an organisation we are satisfied that all new suppliers, sales channels, agents, representatives, consultants and other relevant business partners (“Representatives”) will achieve and maintain equivalent standards of legal compliance and integrity and themselves take adequate measures to prevent bribery and corruption whenever and wherever they operate on 3M's behalf.

Seller should be aware that for Contingent Workers in considered for a vacancy equivalent to Job Grade 13+, 3M shall perform an Integrity Assessment

Medical Reference

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you asked the individual in writing the following question: 'In relation to disability or ill health, are there any reasonable adjustments you would like us to consider regarding your assignment at 3M?’ and have you advised 3M of the individual's response in writing?’

Seller will retain the original document and make available to 3M upon request.

Authrorised Economic Operator (AEO)

The AEO is part of an EU wide initiative to tackle terrorism and counterfeiting. 3M has gained full AEO accreditation from the HMRC who have approved the following Pre-Assignment Requirements for 3M’s Contingent Workers. There are four levels of AEO Pre-Assignment Requirements depending on the job category:

  • Basic
  • Medium
  • Medium Plus
  • high Level

AEO: Basic Pre-Assignment Requirements

These Pre-Assignment Requirements are applicable to Contingent Workers in the following job categories: Production, Manufacturing, Warehousing, Administration and Service Only

The Checks Description
Verify Identity As described above
Verify Residency As described above
Confirm Right to Work in the UK As described above
Self declaration of unspent criminal records As described above
Previous Employment History Defined as ensuring the Supplier has a written employment record for the required period detailing where and when the Contingent Worker was employed
  • Minimum 3 years for AEO
  • Minimum 5 years for Known Consignor Sites
    • Aycliffe, Clitheroe, Northallerton and Atherstone
  • 4 weeks gap allowance. If the gap is more than 4weeks, then the individual must provide a signed and dated self declaration of their activities with applicable time period.
One satisfactory Previous Employment Reference from the last 3 years Defined as ensuring the agency has a verbal* or written reference on file from one previous employer from the required period detailing employment dates, position held and reasons for leaving as a minimum
  • Carried out by the agency following authorisation from the applicant
  • Output of the verbal reference documented , dated and signed by the agency

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you performed all the AEO: Basic Pre-Assignment Requirements as stipulated in the 3M Supplier Portal?’
Seller will retain a copy of the original documents and make available to 3M upon request.

 

AEO: Medium Pre-Assignment Requirements

These Pre-Assignment Requirements are applicable to Contingent Workers in the following job categories: Sales, Marketing, Human Resources, Scientific, R&D

The Checks Description
All the AEO: Basic Pre-Assignment Requirements in addition to:  
Previous Employment References Defined as ensuring the Supplier has a verbal* or written references on file from all previous employers for the required period detailing employment dates, position held and reasons for leaving as a minimum.
  • Minimum 3 years for AEO
  • Minimum 5 years for Known Consignor Sites
    • Aycliffe, Clitheroe, Northallerton and Atherstone
  • 4 weeks gap allowance. If the gap is more than 4weeks, then the individual must provide a signed and dated self declaration of their activities with applicable time period.
*Output of the verbal reference documented , dated and signed by the agency

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you performed all the AEO: Medium Pre-Assignment Requirements as stipulated in the 3M Supplier Portal?’
Seller will retain a copy of the original documents and make available to 3M upon request.

 

AEO: Medium Plus Pre-Assignment Requirements

These Pre-Assignment Requirements are applicable to Contingent Workers in the following job categories: Sourcing, Legal, IT

The Checks Description
All the AEO: Basic and Medium Pre-Assignment Requirements in addition to:  
Academic Qualifications Check If it is applicable to the role, the Supplier must see sight of the individual’s Original Academic Certificates before positively answering the relevant Pre-Assignment Requirement checklist question.
Professional Qualifications Check If it is applicable to the role, the Supplier must see sight of the individual’s Original Professional Certificates before positively answering the relevant Pre-Assignment Requirement checklist question.

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you performed all the AEO: Medium Plus Pre-Assignment Requirements as stipulated in the 3M Supplier Portal?’
Seller will retain a copy of the original documents and make available to 3M upon request.

 

AEO: High Level Pre-Assignment Requirements

These Pre-Assignment Requirements are applicable to Contingent Workers in the following job category: Finance

The Checks Description
All the AEO: Basic, Medium and Medium Plus Pre-Assignment Requirements in addition to:  
Financial Checks The Supplier must perform the following financial checks before positively answering the relevant Pre-Assignment Requirement checklist question.
  • County Court Judgements
  • Individual Voluntary Arrangement
  • Bankruptcy

Seller must be able to positively answer the following Pre-Assignment Requirement checklist question: ‘Have you performed all the AEO: High Level Pre-Assignment Requirements as stipulated in the 3M Supplier Portal?’
Seller will retain a copy of the original documents and make available to 3M upon request.